Capability in depth
Invoicing that starts at the booking
In a language school, the invoice is never alone: it belongs to a booking with course, accommodation and services — and to a payment that arrives in pieces. Fidelo writes the invoice from the booking and keeps the payment status on it until the annual accounts.
See it in a demoWhat it covers
The same claims as the feature catalogue — here in context.
All capabilities at a glance- Every invoice and document from tailored templates, in seconds
- Booking and payment status tracked with integrated accounting
- Detailed lists for incoming and outgoing payments and revenue
- Provider payouts calculated automatically by your billing rules
- Exports to Datev, Xero, QuickBooks and Sage 50
- Payments by PayPal, Klarna or Stripe; Flywire/TransferMate synced automatically
The invoice inherits the booking
Course, accommodation, services — the invoice takes its lines from the booking instead of being typed next to it. When the booking changes, you change one record, and the paper trail follows.
Both directions of money
Schools don’t just collect — they pay host families and providers. Fidelo calculates provider remuneration automatically by your billing rules and shows incoming and outgoing payments in the same detailed lists.
It ends at your accountant, not in the system
Tailored export files for Datev, Xero, QuickBooks and Sage 50 carry the reconciled numbers into your accounting — without re-typing. Agencies additionally work with multiple currencies and VAT rates, exchange rates loaded daily.
More in depth
FAQ
Frequently asked questions
Does Fidelo replace our accounting software?
It complements it: Fidelo handles the operational side — invoices, payment status, provider payouts — and exports tailored files to Datev, Xero, QuickBooks or Sage 50 for your accountant.
How do online payments come in?
Students pay by PayPal, Klarna or Stripe at registration or any time later — with optional or mandatory amounts you control. Incoming payments via Flywire or TransferMate are synchronised automatically.
What about multiple currencies?
Fidelo Agency works with multiple currencies and VAT rates; exchange rates are loaded automatically every day.
Question not answered? Talk to us
See it with your own data
A 30-minute demo built around exactly this workflow — with a test import of your records if you like.
- 30 minutes, no obligation — a walkthrough built around your workflow
- We import your existing data for you
- Reply within one business day
Prefer to talk it through? +49 221 975807 56
Fidelo Software GmbH
Schanzenstraße 27
51063 Köln, Germany