Language school software from Cologne
Your whole language school, seminar business or agency — in one system.
Fidelo runs enquiries, bookings, scheduling, accommodation, invoicing and payments in one web-based system — developed in Cologne since 2005.
- Free guided demo
- We migrate your data
- Reply within one business day
- All prices published: €20–95 per user
- 1,500+ users
- 100+ active installations
- 20+ countries
- 10+ integrations
Language schools and agencies that run on Fidelo
Find your Fidelo
Which one are you? Pick your way in.
Whether you send students abroad, teach locally, run seminars or sell the trip — there is a Fidelo built around your daily workflow.
Fidelo School Language schools for study abroad
You welcome international students — with courses, homestays, activities and everything in between.
- Class scheduling, attendance & certificates
- Host-family matching & insurance
- Student app & agent commission management
Fidelo School Local Local language schools
You teach participants from your own city — no flights, no host families, just clean course operations.
- Visual course scheduling & attendance
- Online registration forms & payments
- Invoicing & reports without travel overhead
Runs on Fidelo School Local Seminars & courses by education providers
You run seminars, courses or workshops in adult education — participants, trainers, rooms and certificates.
- Seminar & workshop planning with trainers
- Participant management & certificates
- Corporate customers & CRM
Fidelo Agency Language-travel agencies
You sell the trip — quote, book and manage every partner school from one system.
- Partner-school & price-list management
- Automatic commission calculation
- Multi-currency accounting & daily FX rates
Shaped by real operations
Fidelo has been developed in close collaboration with international language schools and language-travel agencies since 2005. The requirements come from their daily work: every feature exists because schools or agencies needed it in real operations.
See it work
Thirty seconds through a real working day.
Enquiry, course, accommodation, invoice — the actual Fidelo screens, in the order the work happens. No slideshow, no stock footage.
A five-step walkthrough of Fidelo: enquiry, course, accommodation, invoice and overview — real, anonymised views of the software.
- 01 An enquiry arrives — and never gets lost.
- 02 Classes, levels and attendance in one register.
- 03 Every student matched to a room and a host family.
- 04 Invoices, documents and payment status — settled.
- 05 The whole operation, on one screen.
One platform, the whole operation
More of your business in one system than any competitor.
From first enquiry to final invoice — so your team stops switching tools and re-typing data.
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Connect your website
Forms feed straight into the system — price and course lists render live from it.
WordPress & TYPO3 plugins · JS widget for any site · JSON REST API
CourseIntensive B2StartAug 4Send enquiry → straight into Fidelo -
Win every enquiry
Capture leads, quote in minutes and never lose a follow-up.
Quotations · mass emails · follow-ups · agency CRM · complaint history
Steiner, Marie Quote sentEvery enquiry left sitting in an inbox is a lost booking — run your own numbers
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Turn enquiries into bookings
One click from enquiry to booking, arrivals to departures.
Student lists · arrivals & departures · student app · ID cards
Steiner, Marie Booked ✓ -
Plan classes without conflicts
Visual scheduling for rooms, teachers and levels.
Visual roster · attendance · placement tests · teacher portal · certificates
Mon Tue Wed A1 · R1 B2 · R2 C1 · R3 -
House every student
Match host families and move people smoothly.
Homestay & residence · matching criteria · transfers · provider payments
Steiner, Marie Assigned -
Invoice and get paid
Reconcile automatically, in any currency.
Multi-currency · commissions · online payments · exports: Datev, Xero, Sage 50, QuickBooks (School)
R-2026-118 €1,240 Paid
Schematic views — the product tour above shows the real screens
Fidelo replaces your spreadsheets + these disconnected tools: CRM · accounting · timetabling · payment tools · email templates · website forms
Explore all platform features in detailBookings & students
Thousands of bookings, one connected list.
Course, accommodation, payment status and documents side by side. Filter, group and act in bulk — from first enquiry to final invoice.
- Course, accommodation & payment status at a glance
- Bulk invoices, documents & communication
- Filter and export any slice to CSV or Excel
Transparent pricing
You pay per user. Students, teachers and agents are free.
Estimate your monthly cost below — between €20 and €95 per user depending on package and volume. We confirm your exact package in the demo.
1 · Choose a package
About the Basic package2 · Number of users
12Price per user / month. Students, teachers and agents are always free. All prices are in euros (EUR), exclude VAT and may change.
12 users — €650 / month
Your estimate
- No monthly advance payments
- No fees for students, teachers or agents
- One-time setup & training, confirmed in your demo
Works with your stack
Connected to the payment and platform partners you trust.
Take payments, sync your CRM and connect your LMS — Fidelo plugs into the services your business already runs on.
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“We have been using Fidelo since 2013 and are very happy. The ongoing updates keep improving the overall features. Our students really appreciate the App, and the accounting interface is one of the biggest time savers for us.”
College of English, San Diego
Language school · Fidelo School customer
Used worldwide
Trusted across the language-travel world.
From San Diego to Sydney, schools and agencies run their daily operations on Fidelo — in more than 20 countries and counting.
Built to be your system of record
Your whole business lives here. We treat it that way.
European data protection, isolated databases and serious infrastructure — the foundations decision-makers ask about first.
GDPR & German BDSG
Compliant by design, with hosting in your region.
Nightly backups
Your installation is backed up every night to a separate server.
Two-factor & isolated databases
2FA, intrusion prevention and a separate database per customer.
Made in Cologne, used worldwide
A German software company, built for the language-travel world.
Fidelo Software GmbH builds and supports the platform from Cologne, Germany. Every release is shaped by hundreds of real users — which is why Fidelo fits the industry instead of forcing it to adapt.
Talk to the team
FAQ
Frequently asked questions
What is Fidelo?
Fidelo is a web-based management software for language schools, education providers and language-travel agencies. It has been developed in Cologne, Germany since 2005 and is used by more than 1,500 users across 100+ active installations in over 20 countries. It covers enquiries, bookings, scheduling, accommodation, invoicing and payments in one system.
Which Fidelo product fits my organisation?
Fidelo School is built for study-abroad language schools with accommodation and activities. Fidelo School Local is for local language schools and providers of seminars, courses and workshops — without travel overhead. Fidelo Agency is for language-travel agencies that quote, book and manage partner schools.
How much does Fidelo cost?
Fidelo is priced per administrative user per month, between €20 and €95 depending on package (Basic, Pro, Local Basic, Local Pro) and user volume. Local Pro prices are preliminary and will be confirmed in your demo. Students, teachers, participants and agents are always free. There are no monthly advance payments; setup and training are one-time costs confirmed in your demo. All prices exclude VAT.
Is Fidelo GDPR-compliant?
Yes. Each installation runs on a server in your region with nightly backups to a separate server. Two-factor authentication, intrusion prevention, logged access and isolated databases protect your data in line with the GDPR and the German BDSG.
Can we migrate our existing data to Fidelo?
Yes — the Fidelo team imports enquiries, bookings, services, invoices, payments, providers, agencies and teachers for you, including from Class, Easymate, SchoolWorks, FileMaker, Access, Excel and SQL databases.
How do I get a demo?
Request a free demo via the form on this page. Fidelo replies within one business day and tailors the walkthrough to your workflow — including a test import of your existing data.
Question not answered? Talk to us
See Fidelo on your own workflow.
Tell us whether you run a school, a seminar business or an agency and we’ll tailor a live demo to your operation — no pressure, just a focused look at how Fidelo would fit.
- 30 minutes, no obligation — a walkthrough built around your workflow
- We import your existing data for you
- Reply within one business day
Prefer to talk it through? +49 221 975807 56
Fidelo Software GmbH
Schanzenstraße 27
51063 Köln, Germany